J-102.1 Identity Verification

Student identity verifications will be used to accurately carry out any and/or all of the following College processes: 

• Admission. 
• ​Financial Aid.
• ​Enrollment.
• ​System access and/or Printing.
• ​Record access.
• ​Access to nonpublic areas on College Premises.
• ​Services, including, but not limited to:

• • Shuttles.

  • Student Cupboard.

At any time during a Student’s engagement with the College, a Student may be asked to verify or reverify their identity. If the Student’s identity is in question, the Student may be required to verify their identity in person with documentation, such as, but not limited to, a government-issued photo identification card, College-issued Student ID card, and/or other documentation required by the College.

All credit-seeking Students will be required to have their identity verified through the College’s verification processes prior to enrollment. The only exceptions that may be applied are for Students enrolling in coursework through a dual credit agreement with their current high school who have already had their identity verified by the high school or school district for the purposes of high school enrollment, and students enrolled in a non-credit training and/or course. High school Students taking coursework outside of an agreement with their high school will be required to go through the College identity verification process.

Once identity is verified, Students will be issued unique credentials for accessing College systems. Students will be required to use these credentials to verify their identity in an ongoing way while enrolled at the College. Students will be required to set up multi-factor authentication to continue to verify their identity throughout their enrollment and access to College systems. 

Student ID cards and Photos 

Students must obtain a physical or digital Student ID card upon enrollment. If a Student fails to produce a Student ID card to verify their identity, the Student will be considered a Visitor. If a Student fraudulently uses a Student ID card or misrepresents their identity, it will be considered a violation of the Student Code of Conduct. Students can obtain the Student ID card at Beloit-Janesville or Monroe Campus. Student IDs will include a photo and the Student’s unique identification number.