D-398 Contracted Service for Instruction, Technical Assistance, Fiscal, and Management Services

Contracting for services in addition to educational and general college objectives shall be conducted as follows:

• All contracts are subject to approval by the District Board at regularly scheduled meetings.

• Such contracts shall be written in compliance with the provisions of the Wisconsin Statutes and college contract procedures.

• Contracts may be written for less than full cost at the discretion of the District Board and following college policies and procedures.

• At least quarterly reports will be provided to the District Board for contracts entered in the previous quarter for which less than full cost is being charged (full cost being determined by the methodology specified by the Wisconsin Technical College System District Board (WTCSB)). The reports shall identify the estimated cost of each contract, the amount charged, and the rationale for charging less than the full cost.

• Contract information shall be submitted to the WTCSB annually or as required.

• Employees will provide the District Board with a summary of the WTCSB's annual report comparing costs to contract revenues.

• Any proposed contract shall meet the following guidelines:

  • The proposed contract shall not diminish program and service opportunities for Students of the College.

  • Revenue from any contract shall be deposited in the District treasury and applied to college operations.

  • Personnel providing services under such contracts as part of their work assignment shall be governed by college policies and receive no additional compensation.

  • The contract format and reporting standards shall comply with WTCSB requirements.

  • All contracts shall be subject to an internal review process before execution to ensure consistent application of college policies. This process shall include review by a designated administrative unit by assigned personnel.

  • The contract form shall contain a nondiscrimination statement certifying that the service recipient does not discriminate in employment practices or against training participants.

  • The Contract form shall contain the College's standard terms and agreement statement.

  • There is a direct and measurable benefit to the College upon entering this contract.

• Any contract relating to international efforts shall be submitted to the District Board for approval before execution and will be reviewed using the additional following guidelines.

• • The contract provides for full cost recovery so that the College will fund no direct or indirect costs under the contract.

  • Determines the need with appropriate state and federal agencies regarding the feasibility and national interest of developing an international education commitment.

  • Subcontracting with a foreign government will be regarded as the same as a direct contract in circumstances where a program is initiated to serve a foreign government and the ultimate funding source is a foreign government.

  • The contract will be subject to annual audit procedures to verify that no state or tax funds are spent on its execution.