C-600 Gifts, Gratuities, Honorariums, and External Compensation

It shall be unlawful for any Employee to receive or offer to receive, either directly or indirectly, any gift, gratuity, or anything of value, as defined in Wisconsin Statutes 946.10, which they are not authorized to receive from any person if such person:

• Has or is seeking to obtain contractual or other business or financial relationships with such public employee’s employer or the governmental body of the public official; or

• Conducts operations or activities that are regulated by such public employee’s employer or the governmental body of a public official or

• Has interests which may be substantially affected by such public employee’s employer or the governmental body of the public official.

As denoted above, receiving any gift, gratuity, or other valuable item contradicts the College's policy.

All other forms of gifts, gratuities, honorariums, or external compensation not subject to the considerations above shall be considered as outlined below.

HONORARIA

Employees may attend professional meetings, conferences, and conventions falling on workdays with authorization granted by the President/District Director, providing that no outside compensation is received by the Employee so attending. An Employee granted such travel authorization may receive full pay and may be reimbursed by the College for necessary expenses per the College’s travel policies. If compensation is received from another source, the Employee must turn in the compensation “honorarium” to the Vice President of Finance and College Operations/CFO. The President/District Director's decision regarding attending such professional meetings, conferences, and conventions shall be final.

GIFTS

Employees who receive an unsolicited gift that they are prohibited from accepting may donate the gift to the College. The Employee should report the receipt of the gift to their immediate supervisor and turn over the gift to the Fiscal Clerk, located in the Finance/Accounting Office, on the same day the gift is received. The Fiscal Clerk shall make a record of the receipt and distribution of the gift. Door prizes/items received at conferences or meetings attended by an Employee on behalf of the College that are minimal in value (e.g., pens, notepads, coffee mugs, etc.) need not be reported or donated. Items with a specific monetary value, such as gift cards, of any dollar amount must not be accepted by an Employee or must be donated to the College as described above.

EXTERNAL COMPENSATION

External compensation received by Employees for work outside their scope of employment and without the use of College Resources, other than resources that are available to the public or resources for which the Employee has paid the requisite fee to utilize, belong to the Employee and shall be reported as described above to determine if any conflict of interest exists.