F-200 Community Use of College Premises

College Premises, such as the Beloit-Janesville Campus and Monroe Campus, are suitable for public use. Use of these facilities will be approved under procedure and per Wisconsin Statutes 11.36(3) and 38.001. Under Wisconsin Statutes 11.36 (3), using College Premises for making or receiving political contributions is prohibited. The President/District Director shall establish procedures for using College Premises, including property designated by the College as suitable for use by community groups, outside contractors, and others.

The procedure shall reflect the requirements of applicable law and include reasonable rules regarding the College Premises' time, place, and manner of use. They shall ensure that persons or organizations using the College’s Premises are charged fees authorized or required by law. Public use of the College Premises shall not interfere with scheduled instructional programs or other activities of the College on behalf of Students.

No group or organization may use the College Premises to unlawfully discriminate based on sex or gender, national origin, religion, age, gender identity, gender expression, race, color, genetic information, sexual orientation, disability, military and veteran status, pregnancy and any other protected class established by applicable state, federal, or local law.

In granting permission to use College Premises, the College will not discriminate based on viewpoint about organizations engaging in expressive activities on the above topics and subject matters.

To maintain safety, security, and order, to ensure orderly scheduling of College Premises, and to preclude conflict with college academic and curricular activities, the College reserves the right to limit community use by the following terms and conditions regarding time, place, and manner of such activities:

• The proposed use is consistent with the College's educational and public service mission and purpose, as Section 38.001 of the Wisconsin Statutes outlines.

• There is no threat of violence or group actions anticipated due to the proposed use (i.e., picketing, demonstrations, etc.) that would pose an imminent threat to College Premises or the safety of others.

• The proposed user must agree to comply with all college policies and procedures for using College Premises, including Policy H-275 Public Assembly and Policy E-275 Free Speech.

As a condition of using College Premises, the individuals, group, or organization shall:

• Agree, in writing, to indemnify, save, hold harmless, and defend the District and its Employees from and against all loss, damage, injury, and liability claims and costs of whatsoever kind and nature resulting from injury to or death of any person or persons, and for loss or damage to any College Premises occurring in connection with, in any way incident to, or otherwise arising out of the rental, occupancy, use, service, operations, or performance of work in connection with this contract, resulting in whole or part from the acts or omissions of the user, its guests or invitees.  Failure to sign a hold harmless provision shall result in denial of permission to use College Premises.

• Provide liability insurance coverage for themselves and those participating in the event. The liability insurance limits shall be in an amount acceptable to the College's insurance carrier and be verified in writing by a Certificate of Insurance provided to the College at least 48 hours before the event. The College shall be named an additional insured on the user's policy (not required for municipal entities). Failure to provide such a certificate shall justify denying, withdrawing, or revoking permission to use College Premises.

• Agree to comply with and enforce the rules of conduct in effect for college agents, Employees, or Students at the time of the proposed use (i.e., prohibited use of all tobacco products, alcoholic beverages, other controlled substances, gambling, etc.).

Authorization to use College Premises shall not be considered an endorsement or sanctioning of the activity, group, or organization, nor the purposes or objectives they represent. The College reserves the right to require a user to include a statement to such effect in any advertising or other promotional materials relating to the proposed event.

The President/District Director or designee has the authority to approve or disapprove the use of College Premises and is authorized to waive rental fees when deemed to be in the best interest of the College.