J-650.1 Course Registration with Past-Due Balance

This Procedure outlines the necessary steps and conditions for Students with past-due balances owed to the College to register for upcoming semesters.

To be eligible, a Student’s past-due balance may not exceed $1,200 and the Student must submit an Application to Register with Past-Due Balance form, which is available through the Registration and Records office. Returning Students must also have applied for readmission to the College and been accepted for the upcoming semester.

An Application to Register with Past-Due Balance will only be approved for Students who demonstrate the ability to pay for the upcoming semester in full. The Student must identify a documented source, or sources, of payment for the upcoming semester. Sources of payment include:

• Financial Aid – The Student has been offered financial aid for the upcoming semester. The Student must have accepted enough financial aid to cover the full direct costs of the semester at least 15 days prior to the start of the semester.

• Third-Party Funding – The Student provides documentation that a third party will pay the semester's direct costs. Examples of third-party funding sources include the Workforce Innovation and Opportunity Act (WIOA) and Wisconsin Department of Workforce Development Division of Vocational Rehabilitation (DVR). The student must provide vouchers or an intent to pay letter from the third party at least 15 days prior to the start of the semester.

• Self-Funding – The Student has made a $200 down payment and agrees to pay the remaining direct costs for the upcoming semester at least fifteen (15) days prior to the start of the semester.

Once a Student’s Application to Register with Past-Due Balance is approved, the Student must complete the following steps to attend the initial semester:

• Sign an Accounting Agreement for the past-due balance.

• Meet with an Advisor to establish a personalized plan for academic and financial success.

• Register for courses with the guidance of an Advisor. An account hold will prevent Students from registering for courses without an Advisor’s approval.

Prior to the first day of the semester, Registration and Records will verify that the Student has completed all required steps. If the requirements are not met, the Student’s registration will be canceled, with a 100% tuition and fee refund provided consistent with the College’s tuition refund guidelines. 

​To remain eligible to register for subsequent semesters under the Accounting Agreement, Students must:

• Remain current on their Accounting Agreement payments.

• Have no past-due balances related to the current semester.

• Adhere to their degree plan, taking no courses outside of their program(s).

• Meet Academic Standing requirements.

• Students using financial aid must meet Satisfactory Academic Progress (SAP) requirements.

Students who fail to meet any of the requirements will not be permitted to register for a subsequent semester until they have satisfied all payment obligations to the College. The District reserves the right, after exhausting reasonable efforts to collect past due financial obligations, to use a collection agency or to initiate legal action against anyone with unpaid fees.

This Procedure will be reviewed at least annually for efficacy. Students’ adherence to Accounting Agreement obligations and the impact on participating Students’ past-due balances will be considered in the review.