E-250 Vehicle Use

College-owned, leased, or rental vehicle use is limited to college business purposes. Rental vehicles include vehicles available to the College under a state contract. Personal use of college-owned, leased, or rented vehicles is strictly prohibited. Travelers should carpool whenever possible to avoid unnecessary costs to the College. Teleconferencing should be considered an option for road travel whenever it is practical.

Instructional programs that require the operation of college-owned, leased, or rental vehicles may establish policies, with the approval of the Vice President for Academic Affairs/CAO, regarding acceptable vehicle use/operation during training that are in addition to the requirements of this Policy.

Drivers of college-owned, leased, or rental vehicles must:

• Hold a valid state-issued driver’s license and maintain a good driving record (defined in Driver Record Evaluation).

• Complete the driver’s “Consent and Authorization to Procure Motor Vehicle Record (MVR) Form authorizing a driver’s license record check. Driver license checks will be conducted upon receipt of the form and annually or periodically thereafter for persons continuing to operate college vehicles.

• Shall observe all rules and regulations for safe driving as defined by the State of Wisconsin Motor Vehicle Division or the comparable agency where the vehicle is being operated.

• Report to the Office of Campus Safety and Security all motor vehicle citations and/or arrests resulting from the operation of any motor vehicle.

VEHICLE OPERATION RULES

Department administrators shall ensure that college-owned and leased vehicles are properly maintained. Drivers shall not operate an unsafe vehicle, that needs maintenance or repair to allow for safe operation.

The driver is responsible for reporting any damage or equipment failure to their immediate supervisor within 24 hours of the incident. Any off-campus accident, theft, or vandalism must be reported to the local police department, and a copy of the police report must be sent directly to the Office of Campus Safety and Security within 24 hours or as soon as possible. Report any on-campus accident, theft, or vehicle damage to the Office of Campus Safety and Security on the Accident-Incident Report Form. College departments may impose additional vehicle use requirements over their assigned vehicles.

Drivers must turn college vehicles off, remove keys, and lock vehicles when left unattended. They must avoid conditions that lead to loss of control, such as driving while sleepy or inattentive, or too fast for road conditions. The driver is responsible for passenger behavior and conduct while traveling. The number of persons will not exceed the seat belt capacity of the vehicle.

The use of radar detection devices is NOT permitted. Texting while driving is prohibited. Using a cell phone while operating a vehicle can present a safety concern and is strongly discouraged.

Traffic violation fines are not reimbursable expenses. The driver is responsible for any violations, including parking and speeding tickets.

Smoking is prohibited in all college-owned, leased, or rental vehicles. Drivers shall not operate a college-owned, leased, or rental vehicle if under the influence of alcohol, a banned substance, or medication that may affect their ability to drive. No alcoholic beverages or illegal substances are to be stored or transported in a college vehicle.

Unauthorized Drivers/Passengers

• The College’s insurance company vehicle operating authority requires that only the driver (and other college-approved drivers) is authorized to drive. Hitchhikers are not permitted in vehicles at any time.

Except for trained service animals, animals are not allowed in college vehicles.

Transportation of Firearms, Ammunition, and Pyrotechnics in a college vehicle must be done per all applicable federal, state, and local laws and ordinances, must be part of the curriculum, and must be conducted by armed security officers or expressly approved by the supervising Executive Council member.

Emergency Roadside Assistance

• Should any problem arise with a college vehicle during travel, the driver should use good judgment based on the situation and then contact the Office of Campus Safety and Security during regular business hours at 608-743- 4596.

Insurance Card

• A District Mutual Insurance Card must be present in college-owned vehicles anytime they are operated.