B-400.2 College Procedure Adoption, Amendment, and Suspension

Executive Council (EC) members are responsible for conducting a comprehensive review of their procedures at least every five (5) years or as required to stay current with applicable laws, regulations, and accreditation or improve college operations.

The purpose of the review is to determine:

• If the procedure is still necessary and accurate.

• Should the procedure be combined with another procedure or rescinded?

• If the procedure is up to date with current laws and regulations.

• If changes are required to improve the effectiveness or clarity of the procedure.

Step 1.  Procedures for review are identified by the President/District Director’s Office.

Step 2. The Assistant to the President and District Board will upload a copy of the Policy Review Schedule to the EC Teams site and post it under Policies and Procedures on the Intranet. The EC member responsible for review is listed in the Authority section of procedures.

Step 3.  EC members examine and revise the procedure and associated documents as needed.

• Collaborate with key stakeholders, including college committees, as applicable.

• For revised procedures, please track all changes and comments utilizing the Track Changes feature in Microsoft Word.

Step 4. The EC member emails the revised procedure to the Assistant to the President and District Board to be included on the next EC meeting agenda.

Step 5. At the Executive Council meeting, the EC member presents the revised procedure and captures feedback from the EC members. If approved, move to Step 6. If not approved, return to Step 3.

Step 6. The EC member changes the revised procedure, if any, and emails it to the Assistant to the President and District Board.

• If the changes to the procedure are minor,

  • Place the EC-approved procedure on the Blackhawk Advisory Council (BAC) agenda for review and final approval; if not approved, go back to Step 5.

Step 7. Once the procedure has received final approval, the Assistant to the President and District Board will update the Policy and Procedure Manual on the Internet and communicate procedure changes via the Blackhawk Bulletin.