E-212 Record Retention and Destruction
| Authority | District Board |
| Effective Date | December 18, 2020 |
| Revision Date | August 17, 2022 |
| Reviewed Date | |
| Related Policies | |
| Related Forms, Policies, Procedures, Statute |
E-212.1 – Record Retention and Destruction Wisconsin Statutes (§19.31 – 19.39, §19.62, §19.85, §118.125) Admin. Rule 12 (Department of Administration – Chapter ADM12: Electronic Records Management – Standards and Requirements) Admin. Rule 12 Primer (Electronic Records Management – Guidance on ADM 12) State of Wisconsin Public Records Board Website |
This Policy ensures that the College's necessary records and documents are adequately protected and retained for sufficient periods to meet administrative, audit, legal, and historical needs.
This Policy aids Employees in understanding their obligations to retain and destroy paper and electronic documents, including e-mail, Web files, text files, sound and movie files, PDF documents, and all Microsoft Office or other formatted files or paper documents.
Records retention is the systematic control of records, in whatever form they exist, throughout their life cycle. The lifecycle of the College's records (creation, use, storage, protection, and disposal) must be managed according to the College's Records Retention Schedule approved by the Wisconsin Public Records Board.