B-210 Officers

The District Board's Officers shall be a Chairperson, a Vice Chairperson, a Secretary, and a Treasurer. Their terms shall be one (1) year. The District Board does not have an official system of rotating Officers; it elects the Officers each year from among all its members. The Officers shall be elected at the annual organizational meeting of the District Board on the second Monday in July.

Suppose a vacancy occurs in District Board Officer positions after the annual organizational meeting. In that case, the District Board shall elect an Officer to fill the vacancy at a subsequent District Board meeting.

CHAIRPERSONPERSON OF THE DISTRICT BOARD

No person may serve as Chairperson for more than two (2) successive full annual terms. The Chairperson shall have the same rights as other members to discuss a question before the District Board. The Chairperson has the right to relinquish the Chairperson to offer resolutions, to make a motion, or to second a motion. The duties of the Chairperson of the District Board are:

• Consult with the President/District Director on District Board meeting agendas.

• Preside at all District Board meetings efficiently and effectively. Through positive leadership, the general tone for each meeting is set, and the attempt is to arrive at a consensus among District Board members on District Board decisions.

• Stimulate discussion among the District Board members.

• Call special meetings of the District Board when necessary.

• Communicate with individual District Board members about their responsibilities.

• Ensure the District Board and individual District Board members act consistently with the District Board's rules and policies and those legitimately imposed upon the District Board from outside the College.

• Ensure the other District Board members are informed of current and pending District Board issues and processes, which shall cause new District Board members to be oriented relative to District Board policies and operations and to the College. Maintain the integrity of the District Board's process and represent the District Board to outside parties. The Chairperson is the only District Board member authorized to speak For the District Board (beyond simply reporting District Board decisions), other than in rare and specifically authorized instances.

• Represent the District Board at official events or ensure District Board representation.

• Sign official district documents that require the signature of the office.

• Shall appoint members of committees established by the District Board.

• Shall communicate with the public as required by law concerning providing public notice of all meetings of the District Board. The Chairperson may delegate the function of the notice but may not delegate the responsibility.

• Assure District Board compliance with policies on District Board education, self-evaluation, and evaluation of the President/District Director.

VICE-CHAIRPERSON OF THE DISTRICT BOARD

The duties of the Vice-Chairperson of the District Board are:

• Assumption of the powers and duties of the Chairperson during the absence or disability of the Chairperson and such other powers and duties as the District Board may from time to time determine.

SECRETARY OF THE DISTRICT BOARD

The duties of the Secretary of the District Board are:

• Ensure members of the District Board are notified of regular, special, emergency, and adjourned meetings.

• Ensure preparation and posting of District Board meeting agendas.

• Ensure the preparation of minutes for District Board meetings.

• Attend all District Board meetings and closed sessions unless excused, and in such cases, assign a designee.

• Ensure conductance of the official correspondence of the District Board.

• Keep, or cause to be kept, accurate records of the District Board and minutes of its meetings.

• Sign all official district documents that require the signature of the Secretary.

• Inform the Chairpersons of the Rock and Green County Boards of all vacancies on the District Board.

• Annually, by October 31 of each year, or within ten (10) days after receipt of the equalized valuations from the Department of Revenue, whichever is later, the Secretary shall file with the clerk of each city, village, and town, any part of which is located in the District, a certified statement showing the amount of the levy and the proportionate amount of the tax to be spread upon the tax rolls for collection in each city, village, and town.

• In the absence of the Chairperson and Vice-Chairperson, the Secretary shall call the meeting to select a Chairperson Pro Tempore.

• The Secretary may delegate the duties of the Secretary but may not delegate the responsibility.

• In the absence of the Secretary, the presiding Officer shall appoint a Secretary Pro Tempore.

TREASURER OF THE DISTRICT BOARD

The duties of the Treasurer of the District Board are:

• Shall be the official custodian of the District’s funds.

• Shall sign all official District documents that require the signature of the Treasurer.