D-398.1 Contracted Service for Instruction, Technical Assistance, Fiscal, and Management Services

Contracts between the College and a requesting entity are entered into when:

• Services are requested by and exclusively for a service recipient.

• The public is to be excluded from these services.

• The services, course, or section is developed or modified specifically for the service recipient.

Contracted services shall be delivered in compliance with Wisconsin Administrative Code TCS 8 and Section 7 of the Financial Accounting Manual. The following shall apply:

• The District Board shall approve all contracts for services. The Director of Workforce Development is designated the College Contract Officer for workforce development contracts. However, the District Board delegates authority to develop contracts with Workforce and Community Development Management and other Employees as appropriate. Such delegation is with the proviso that the contract is subject to retroactive approval by the District Board at the next regularly scheduled District Board meeting.

• Contracts approved by the District Board shall be reported to the Wisconsin Technical College System Board (WTCSB) on a year-end basis or per required WTCSB reporting procedures and reporting dates.

• Employees performing under such contracts:

  • Shall not receive additional salary, benefits, or reimbursement expenses for services performed pursuant to a contract where the College is concurrently compensating the Employee.

  • Shall remain under the supervision of the District Board and its designees and accordingly shall be subject to WTCSB policies, procedures, statutes, and administrative rules, including certification requirements.

• When contracts are entered into with a Wisconsin business or agency outside the District, the President/District Director shall receive written notification of the contract's existence.  

• Any company violating the terms of a contract shall be obliged for all costs incurred in good faith by the College in anticipation of delivering services.

• The College reserves the right to cancel a contract at any time if it is deemed by the President/District Director or designee to be in the College's best interests to do so.