D-150.1 Authorized Signer of Contracts

Contracts, Memorandum of Understanding (MOU), and any signed agreement with an external party that includes insurance or indemnification language:

• All contracts with insurance or indemnification requirements must be reviewed by the Vice President of Finance and College Operations/CFO and signed by the President/District Director or Vice President of Finance and College Operations/CFO.

PURCHASE OF GOODS OR SERVICES (NON-PERSONNEL)

Procurement signature authority is as follows:

• Only the President/District Director or Vice President of Finance and College Operations/CFO are authorized, as agents of the College, to sign contracts that exceed $10,000 or exceed one (1) year.

• Supervising Executives may sign contracts below $10,000 and less than one (1) year in length, provided the contract does not contain insurance or indemnification requirements.      

PERSONNEL CONTRACTS

Annual employment contract:

• The President/District Director is the only Employee authorized to sign annual employment contracts.

OTHER EMPLOYMENT CONTRACTS

• Adjunct contracts may be approved by the Budget Responsible Manager (BRM), who is also responsible for ensuring the contract terms follow the College’s compensation system and that the remaining budget resources are sufficient to fund the contract.

• Overload and special assignment contracts may be initiated by the BRM and require the signature approval of the Supervising Executive. The Supervising Executive is responsible for ensuring the contract terms comply with the College’s compensation system and remaining budget resources are sufficient to fund the contract.

EXCLUSIONS

• Specifically excluded from this standard operating procedure are workforce development training contracts with employers provided no indemnification language is contained within such agreement.

DEFINITIONS

BRM – The Budget Responsible Manager is the person responsible for the proper allocation and expenditure of budgeted funds within their division or department.

Indemnification – A contractual obligation of one party (indemnifier) to compensate the loss incurred to the other party (indemnity holder) due to the acts of the Indemnitor or any other party. While the events giving rise to an indemnity may be specified by contract, the actions that must be taken to compensate the injured party are largely unpredictable, and the maximum compensation is often expressly limited.

MOU – Memorandum of Understanding.